Quick Command Templates

Copy and customize these prompt templates for common Cowork tasks.

File Organization

Sort by File Type

Organize all files in [FOLDER] by file type. Create subfolders for
images, documents, videos, and archives. Move each file to its
appropriate folder.

Sort by Date

Organize files in [FOLDER] by creation date. Create year/month
subfolders (e.g., 2024/January) and move files accordingly.

Cleanup Old Files

Find all files in [FOLDER] older than [X] months. List them for
review, then move to a "To Delete" folder.

Remove Duplicates

Scan [FOLDER] for duplicate files based on content (not just name).
Keep the oldest version and move duplicates to a "Duplicates" folder.

Flatten Nested Folders

Move all files from nested subfolders in [FOLDER] to the root level.
Add the original folder name as a prefix to avoid naming conflicts.

Document Processing

PDF to Spreadsheet

Extract all tabular data from the PDF files in [FOLDER] and create
a consolidated Excel spreadsheet with one sheet per PDF.

Meeting Notes Summary

Read [FILE] and create a professional meeting summary with:
attendees, key discussion points, decisions made, and action items
with owners.

Document Merge

Combine all Word documents in [FOLDER] into a single document,
maintaining formatting and adding a table of contents.

Batch Convert to PDF

Convert all Word documents and text files in [FOLDER] to PDF format.
Save them in a new "PDFs" subfolder.

Extract Text from Images

Use OCR to extract text from all images in [FOLDER]. Save the
extracted text as individual .txt files with matching names.

Data Analysis

Sales Report

Analyze the CSV files in [FOLDER] and create an Excel report
showing: monthly totals, top products, trends, and visualizations.

Comparison Analysis

Compare data in [FILE1] and [FILE2]. Identify differences,
similarities, and create a summary report highlighting key findings.

Data Cleanup

Clean the data in [FILE]: remove duplicates, standardize formats,
fix common errors, and export as a new clean CSV file.

Statistical Summary

Analyze [FILE] and provide: mean, median, mode, standard deviation,
and quartiles for all numeric columns. Include visualizations.

Content Creation

Presentation from Document

Create a PowerPoint presentation based on [FILE]. Include: title
slide, key points as bullet slides, and a summary slide with
professional formatting.

Report from Multiple Sources

Read all files in [FOLDER] and synthesize into a comprehensive
report. Include an executive summary, detailed findings, and
recommendations.

Newsletter Draft

Create a newsletter draft using content from [FOLDER]. Include
sections for: highlights, updates, upcoming events, and call to action.

Social Media Posts

Based on [FILE], create 5 social media posts optimized for
[PLATFORM]. Include relevant hashtags and call to action.

Workflow Automation

Daily Cleanup

Run daily cleanup on [FOLDER]: organize new files by type, archive
files older than 30 days, and generate a summary of changes.

Weekly Report Generation

Generate weekly report from files modified in [FOLDER] during the
past 7 days. Summarize changes and highlight important updates.

Inbox Processing

Process email exports in [FOLDER]: categorize by sender/topic,
extract action items, and create a prioritized task list.

Backup Organization

Organize [FOLDER] as a backup archive: compress old files, create
date-based folders, and generate an index of contents.

Tips for Effective Prompts

Be Specific About Locations

• Always specify exact folder paths
• Indicate where output should be saved
• Mention if subfolders should be included

Define Success Criteria

• What should the final result look like?
• What format do you need?
• Any specific requirements?

Include Constraints

• File types to include/exclude
• Date ranges to consider
• Size limits if relevant

Provide Context

• Why are you doing this task?
• How will the output be used?
• Any preferences or standards to follow?

Example: Weak vs. Strong Prompt

Weak:

Organize my files.

Strong:

Organize all files in ~/Downloads that were created in the last 30
days. Sort them into subfolders by file type (Images, Documents,
Videos, Other). Rename files to include their creation date as
prefix (YYYY-MM-DD_filename). Generate a summary report listing
all changes made.